Functions Manager

Babylonstoren is looking for a highly organised and experienced Functions Manager to oversee the seamless coordination and execution of all functions on the farm. This role requires a detail-oriented professional who excels in managing processes, handling function logistics, and ensuring exceptional guest experiences. The ideal candidate will be a proactive problem solver with a passion for managing event operations and administrative tasks efficiently. If you thrive in a dynamic environment and have strong leadership and organisational skills, we’d love to hear from you!

Requirements:

• Minimum five years of experience in event coordination and function management, with a clear understanding of hospitality operations.
• Strong background in administrative management, including invoicing, scheduling and reporting.
• Proven ability to oversee multiple functions simultaneously, ensuring operational efficiency and guest satisfaction.
• Excellent communication and interpersonal skills in Afrikaans and English to liaise with clients, internal teams and suppliers.
• Strong leadership and team management abilities, with experience in guiding and motivating a team.
• Proficiency in Excel, Word and Micros for function tracking and reporting.
• Hands-on approach with a strong operational mindset and attention to detail.
• Ability to manage function sheets, calendars and operational schedules with precision.
• Exceptional problem-solving skills, with the ability to handle last-minute changes and ensure smooth event execution.
• Willingness to work flexible hours, including evenings, weekends and public holidays.

Responsibilities:

• Oversee the planning, administration and execution of all functions, ensuring that guests’expectations are exceeded.
• Develop and manage detailed function sheets and event calendars, coordinating all operational aspects.
• Liaise with clients, chefs and internal teams to ensure all requirements are met before, during and after each event.
• Manage invoices, payment requests and post-event reporting efficiently.
• Maintain and update SOPs for all function processes, ensuring consistency and high standards.
• Coordinate and lead pre-event planning meetings with internal teams, ensuring smooth execution on the day.
• Supervise function setup, service and breakdown, ensuring adherence to timelines and quality standards.
• Ensure seamless communication between all departments to guarantee a flawless guest experience.
• Foster a positive, solutions-driven culture among the function team, ensuring high morale and efficiency.
• Enforce hygiene and health and safety standards at all events.

This role is ideal for someone who thrives on managing events while ensuring smooth and memorable experiences for guests. If you are ready to step into this exciting role, please submit your CV and a covering letter to [email protected].